American Pet Food Company

Position  Office Operations/Executive Sales Assistant
Requirements  Desired Skills & Experience: 1. Adept in QuickBooks (accounting experience a must!) 2. Experienced with benefits administration and accounts payables/receivables 3. High level accounting and financial analysis 4. Experienced using payroll processing systems 5. Excellent technical skills with strong computer knowledge - Advanced PC skills: Word, Excel, Outlook, PowerPoint, Word 6. 2 to 7 years’ experience with business operations and sales support 7. Customer service oriented 8. Must be a team player with good communication skills 9. Highly organized with ability to multi-task in a fast-paced environment 10. Comfortable making suggestions for process improvement 11. Extremely self-motivated, flexible and willing to work hard 12. Ability to maintain a professional appearance at all times 13. Excellent oral and written communication skills 14. Must be able to identify problems quickly and excel in creative problem resolution 15. Excellent interpersonal and communication skills for effective interaction with various levels of company management, personnel and outside vendors and customers 16. Strong organizational, communication and customer service skills with attention to detail
Responsibilities  “Office Operations” Responsibilities: 1. Accounts payable – Invoice entry, cash disbursements, statement reconciliation, etc. 2. Accounts receivable – Billing, collection calls, cash receipts, etc. 3. Payroll, including payroll taxes 4. Bank reconciliations 5. Financial statement preparation 6. Answering phones, copying, faxing, etc. 7. Aiding with the coordination and execution of projects and tasks assigned by the President 8. Oversee the overall functionality of the office by ordering supplies, setting up and maintaining services 9. Answer incoming calls and direct them to the appropriate areas of the facility 10.Preparing for meetings by aiding with scheduling coordination, presentation assembly and facility setup... “Executive Sales Assistant” Responsibilities: 1. Tracks customer programs, orders and meeting schedules 2. Coordinates samples with the Production/Sourcing Dept. or domestic warehouse for meetings/customer requests 3. Communicates directly with customer to secure all design, product, safety testing, and export requirements for clear communication to Production Department 4. Manages project history and timelines for all projects as organized by customer and program 5. Completes product setup in customer-specific databases 6. Provides administrative support to all Account Managers and Distributors by developing presentations 7. Create and maintain database of all customer contacts and respective rep firms 8. Creates and tracks customer projects/production from concept through hand-off to the Production Team 9. Update Facebook, Twitter and Word Press Accounts 10. Update ongoing contacts in Constant Contact for email campaigns 11. Assist in other areas as assigned
Contact: Kim Monday
Williamsburg, KY
Phone Number  
Email kim@americanpetfoodcompany.com 
Other Information If interested in applying, email your resume and cover letter to kim@americanpetfoodcompany.com .