Skip to main content
Phase 3 Housing Information

University of the Cumberlands took a proactive and strategic response to addressing the impacts of COVID-19 to its campus and academic programs. A key component of our reopening plan focuses on campus housing. University housing staff has been working diligently this summer to prepare for students to return to campus. Below you will find information related to move-in dates, check-in processes, health clearance information, and more! If, after reviewing this information, you have additional questions, please contact Student Services at studentservices@ucumberlands.edu or call 606-539-4230.

Housing Health Clearance

Housing Health Clearance: Residential students must complete one of three options before checking into campus housing. 

1. 14-Day Wellness Log: Students can select to complete a 14-day Wellness Log prior to arriving on campus. On the log, students will track their temperature and the absence or presence of COVID-19 symptoms. Students electing to use this option must have a Wellness Log free of elevated temperatures and COVID symptoms for the 14 days prior to moving into campus housing.  

2. COVID-19 Testing: Students can select to complete a COVID-19 test within five (5) days of checking into campus housing. Students electing this option must provide a copy of a negative test screening to campus housing. The test results must be on letterhead from the student's COVID-19 testing provider. Please note, any costs for the COVID-19 screening are the student's responsibility. 

3. Campus Quarantine: If a student elects not to complete and submit a Wellness Log or clear a COVID-19 test prior to arrival, the student will be required to complete the following steps before gaining access to campus housing: 

  • The student will be referred to a campus COVID-19 testing partner to complete a COVID-19 test. Any costs for the test will be the student's responsibility. 
  • Following the test, the student will be placed into quarantined housing until a clear COVID-19 screening is returned from the testing partner. 
  • Please note, the student will not be permitted to access campus until the screening results demonstrate the student is negative for COVID-19. The campus restriction includes but is not limited to accessing campus housing, placing personal items into their residence hall room, attending campus events, athletic practices/competition, attending classes, visiting the wellness center, and accessing dining services. The student's student ID will be deactivated, and a daily meal box (which includes food items for 3 meals) will be delivered to the quarantined housing location once a day until a negative screening is returned.  

Move In Dates

Friday, August 21 
Saturday, August 22
Sunday, August 23

Classes begin Monday, August 24
*Please note all first year students need to be on-campus by the evening of Friday, August 21. Welcome Week events start that evening. 

A student must reserve a check-in time through the housing portal. Students will not be permitted to check-in if they have not pre-registered for a check-in time. The timeslots include the following: 

Move-In Time Slots

Eligible Students

9am-12pm

Odd Room Numbers

12pm-3pm

Even Room Numbers

3pm-6pm

Odd Room Numbers

6pm-9pm

Even Room Numbers

*Please note, all cleared family members and guests helping a student move-in must exit the building by the end of the student's chosen move-in time slot. 

*All students should check their UC email for information regarding how to submit Health Clearance documentation and other required housing forms to ensure a smooth check-in process.

Early Arrivals

Select student groups and athletic teams are scheduled to arrive prior to the general move-in date. Students associated with one of the groups below must reserve a check-in time through the housing portal. Students will not be permitted to check-in if they have not pre-registered for a check-in time. All students should check their UC email for information regarding how to submit Health Clearance documentation and other required housing forms to ensure a smooth check-in process. 

Friday, August 14
Marching Band
M/W Soccer 
Volleyball 
Cross Country 
Cheerleading/Dance

Sunday, August 16
Returning Football

Monday, August 17
Campus Ministry Student Leaders
Campus Activity Board Student Leaders

I want to move in early

  • Students can choose to move in starting Monday, August 17. There is a daily rate ($40 per day) charged to all students who elect to move in early. Students who select this process will be able to eat in the cafeteria as part of their daily rate charge. 

Early Move-In Times: 
Monday, August 17 from 1-9PM
Tuesday, August 18 from 1-9PM
Wednesday, August 19 from 1-9PM
Thursday, August 20 from 10AM-9PM

Any student requesting to move in early must complete the Early Move-In Request Form (opening Monday, July 20, 2020). Requests must be submitted at least 24 hours before the selected move-in date/time. Please note, a student won't be able to reserve a check-in time through the housing portal (there are limited early move-in times available) until the request is approved. Students will not be permitted to check-in if they have not pre-registered for a check-in time.

Housing Check-In Process

To help reduce lines and wait times, residential students will pre-register for a check-in time with campus housing and have a multistep clearance process before moving into campus housing. There will be limited slots available for check-in during each time slot. Please note, community volunteers will not be available to help with move-in due to restricted building access. 

Step 1: A student must reserve a check-in time through the housing portal. Students will not be permitted to check-in if they have not pre-registered for a check-in time. The timeslots include the following: 

Move-In Time Slots

Eligible Students

9am-12pm

Odd Room Numbers

12pm-3pm

Even Room Numbers

3pm-6pm

Odd Room Numbers

6pm-9pm

Even Room Numbers

Step 2: Arrive at the Housing Health Hub no earlier than 45 minutes prior to the start of the assigned check-in time. The Housing Health Hub is the first step in the check-in process

What Happens at the Housing Health Hub?

  • Stop 1: The student and any family member who plans to enter the residence hall must stop by the Health Check-In Station. At this station, the student and each family member must respond to health screening questions and have their temperature taken. Once the screening is completed, each cleared family member will receive a wrist band that must be worn to enter the residence hall. 
     
  • Stop 2: The student will complete all required paperwork and will receive details for which entrance to use for check-in at the residence hall. The student will also be given 3 lanyards. To reduce crowds, a student cannot have more than two family members in the residence hall at once. As a result, anyone entering the building must have a wristband and lanyard. 
     

Step 3: The student will proceed to his/her assigned residence hall check-in entrance. Upon arrival at the building, the student must complete the final check-in steps and gain access to their room. We ask that family members remain at their vehicle until the student returns from checking into the room. 
 

Step 4: The student is now cleared to move into the residence hall. A student can have two (2) cleared family members in the building with them at a time. The family member must have a housing lanyard and health wrist band verifying they have been cleared to enter the building. Once the student's assigned check-in window has closed, only the student can enter the building. This is to help reduce crowds and prevent lines. 

Frequently Asked Questions

  • What if I miss my housing check-in window? We understand that due to traffic and other unforeseen delays, students could miss their check-in window. If a student misses their check-in window, report to the Housing Health Hub when you arrive on campus for directions and assignment of the next available check-in window. 
     
  • What if I forgot to complete the Wellness Log or a COVID-19? If a student does not complete the Wellness Log or provide a negative COVID test screening, they will be required to be tested for COVID-19 and remain in quarantined housing until a clear screening has been returned.
     
  • Can I have an overnight guest? Until further notice, overnight guests are not permitted in the residence halls, and visitation is only open to current UC students with a valid student ID.
     
  • How frequently will there be Health and Safety Checks? Health & Safety Inspections will occur weekly to ensure a clean and safe living environment for the residential community.
     
  • How do I access my personal items in campus housing storage? Please be patient with campus housing to access storage items. If campus housing packed your personal items when the residence closed in the spring, your items will be delivered to your residence hall room prior to your arrival.
     
  • What if a family member wants to visit me in my residence hall? For the immediate future, visitation in the residence halls for non-UC students is limited to the lobbies only. 
     
  • What if I contract COVID-19 and live in campus housing? Any student who contracts COVID-19 will be immediately quarantined until cleared by a health care professional. 
     
  • What does quarantined housing look like? Students placed in quarantined housing will receive consistent support from our Student Services team. A member of our housing staff will check-in daily with the student to ensure they have access to needed support and medical resources. Daily meal boxes will be delivered and will include three meals and snacks. Students will only need to bring personal items (i.e. clothing, toiletries, etc.) with him/her to quarantined housing. Each room will include multiple amenities such as Wi-Fi, cable television, bedding, and access to showers.