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Refund Policy & Cancellation Information

All students at University of the Cumberlands should be aware of the university refund and cancellation policy. Please contact the Office of Financial Aid at financialaid@ucumberlands.edu for more information. 

Title IV Authorization

What are Title IV Funds?

Title IV funds are federal student aid funds administered by the U.S. Department of Education.  The Department of Education regulations only allow schools to use your Federal Student Aid/Title IV Funds to pay for current Allowable academic year institutional charges unless you grant your school permission to apply these funds to non-allowable charges as well.

Title IV Funds Include:

  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grants
  • Federal Direct Subsidized Loans
  • Federal Direct Unsubsidized Loans
  • Federal Direct Graduate PLUS Loans
  • Federal Direct PLUS Loans

*Federal Title IV funds do not include scholarships from the University of the Cumberlands or other private sources.

Allowable Charges:

  • Tuition
  • Mandatory Fees
  • Room and Board

Non-Allowable Charges Include:

  • Bookstore charges
  • Parking Fines
  • Student Fines
  • Course Fees
  • Student Medical Insurance (required for some athletes)

How are Title IV funds applied to my account?

The Department of Education requires that Title IV funds only be applied to allowable charges.  If your total Title IV funds exceed the total of your qualifying charges, the University of the Cumberlands must refund the excess to you, unless you give permission to the University of the Cumberlands to use it for non-allowable charges.

What if I don’t grant the authorizations?

If you do not grant authorization, your federal financial aid and loans cannot be used to pay for charges other than Allowable Charges (tuition, fees, and room and board).  Any excess aid will be refunded to you. It is the student’s responsibility to check and make payments for Non-Allowable Charges. 

Can I make changes to my Title IV Authorization?

Title IV Authorizations are voluntary, and will remain in effect throughout your time at the University of the Cumberlands.  If you want to make changes, you may do so by contacting the bursar at bursar@ucumberlands.edu.

WITHDRAWAL POLICY

Academic Registration at the University of the Cumberlands demonstrates a student’s acceptance and desire to participate in class whether in-person or online. If a student chooses to officially withdrawal from the University, it is the student’s responsibility to contact the Office of Academic Affairs and complete all required withdrawal processes. If a student fails to complete all of the necessary steps to officially withdrawal, he/she forfeits their right to a refund/reduction in tuition and fees. For more information, please reference the Withdrawal Policy in the student handbook.

Tuition & Fees Refund Schedule

Courses 15 Weeks or Greater in Length

 

 

Official Date of Withdrawal

Tuition & Fee Assessment

Tuition & Fee Refund Amount

Last day of Registration

0%

100%*

Week 2

20%

80%

Week 3

40%

60%

Week 4

60%

40%

Week 5

80%

20%

After 5th week of Classes

100%

0%

 

Courses Greater than 6 Weeks but Less than 15 Weeks

 

 

Official Date of Withdrawal

Tuition & Fee Assessment

Tuition & Fee Refund Amount

Last day of Registration

0%

100%*

Week 2

20%

80%

Week 3

40%

60%

After 3rd week of classes

100%

0%

 

Courses 6 Weeks or Less

 

 

Official Date of Withdrawal

Tuition & Fee Assessment

Tuition & Fee Refund Amount

Last day of Registration

0%

100%*

Week 2

20%

80%

*If an undergraduate student officially withdraws after the 1st day of classes, they will be charged an administrative withdrawal fee as stated below:

Fall - $100
Spring - $100
Summer - $50
Bi-Term - $50

*A student is not eligible for any financial aid prior to the 1st day of class attendance.

Room & Board Refund Policy

Main Session (16 weeks)

 

 

Official Date of Withdrawal

Room & Board Fee Assessment

Room & Board Refund Amount

Last day of Registration

Daily Rate of $40 per day

Pro-rated based on Move Out Date

Week 2

20% of Term Rate

80%

Week 3

40% of Term Rate

60%

Week 4

60% of Term Rate

40%

Week 5

80% of Term Rate

20%

After 5th week of classes

100% of Term Rate

0%

To be eligible for a refund of room and board fees, the student must follow the official housing withdrawal procedures outlined in the student handbook. Students who unofficially withdrawal from the University forfeit their right to a refund, whether full or prorated. Any student removed from University housing for disciplinary action will be responsible for paying all room and board charges for the active semester.

Tuition & Fees Fall 2020 Refund Schedule - All Graduate & Undergraduate Programs

Students must officially withdraw through the Office of Academic Affairs. Students who fail to officially withdraw forfeit all rights to a refund or reduction in tuition and fees.

16 Week Main Session

 

 

Official Date of Withdrawal

 

Tuition & Fee Refund Amount

September 1st and prior

 

100%*

September 2nd – September 5th

 

80%

September 6th – September 12th

 

60%

September 13th – September 19th

 

40%

September 20th – September 26th

 

20%

After September 26th

 

0%

 

Bi-Term 1 Session

 

 

Official Date of Withdrawal

 

Tuition & Fee Refund Amount

September 1st and prior

 

100%*

September 2nd – September 5th

 

80%

September 6th – September 12th

 

60%

After September 12th

 

0%

 

Bi-Term 2 Session

 

 

Official Date of Withdrawal

 

Tuition & Fee Refund Amount

October 27th and prior

 

100%*

October 28th – October 31st

 

80%

November 1st – November 7th

 

60%

After November 7th

 

0%

*If an undergraduate student officially withdraws after the 1st day of classes, they will be charged an administrative withdrawal fee as stated below:

Fall - $100
Spring - $100
Summer - $50
Bi-Term - $50

*A student is not eligible for any financial aid prior to the 1st day of class attendance.

TREATMENT OF TITLE IV AID WHEN A STUDENT WITHDRAWS

Federal regulations specify how institutions determine the amount of Title IV program funds earned upon withdrawal from an institution.  The Title IV programs governed by this regulation include:  Federal Pell Grants, TEACH Grants, Direct Loans, PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans. Title IV program requirements are separate from refund policies associated state, institutional, or private aid types. Therefore, a student may owe funds to the institution to cover unpaid charges. Details about the institution’s refund policy are in the Catalog.

Upon withdrawal during the payment or enrollment period (as defined by the institution), the amount of Title IV program funds earned is calculated by a federally defined formula. Generally, the amount of aid earned is computed by dividing the number of days enrolled from the total number of days in the payment or enrollment period. Typically, the amount of aid earned differs from the amount applied to the student’s account. These situations are resolved based on the individual’s circumstances. Once a student completes more than 60% of the payment or enrollment period, all financial aid is considered earned.

When a student has earned less aid than the amount applied to their account, then the institution must return the difference on the student’s behalf. When a student has earned more aid than the amount applied to the account, then the student may be eligible for a Post-Withdrawal Disbursement (PWD).

When a PWD includes loan funds, the institution must obtain permission prior to disbursement. The student elects between: declining some or all of the loan funds; accepting the loan and applying to the student’s account; or accepting the loan and receiving the funds directly. When a PWD includes grant funds, the institution will automatically apply the funds for expenses authorized by the student (e.g., tuition, fees, room, board charges, etc.)

When a student receives Title IV program funds exceeding the amount earned, the institution must return a portion of the excess equal to the lesser of:

1. Total institutional charges assessed multiplied by the unearned percentage of funds, or

2. The calculated amount of excess funds

In limited situations, students must return unearned funds directly to the Department of Education. Any loan funds returned must be repaid in accordance with the terms of the promissory note. Unearned grant funds returned are called a Grant Overpayment. The maximum amount of a Grant Overpayment is half of the grant funds received or were scheduled to receive. Students must arrange with the institution or the Department of Education to return the unearned grant funds.

Any questions about Title IV program funds can be directed to the Federal Student Aid Information Center at 1-800-4-fedaid (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov.

 

Revised 02/21/2020